Techniques for effective writing

Techniques for effective writing/careerworld2

Techniques for effective writing
Implementation of the principles for effective writing -clarity, conciseness, completeness, courtesy and correctness-requires the use of effective writing techniques.

Write for the Reader
The most important of the techniques for effective writing is to write for the reader. Put yourself in the readers place by thinking about how you would react to the message if you were the receiver.

Keep Sentences Short

Check the sentence length of your message. if most of the sentences exceed fifteen to twenty words, consider breaking up long sentences into shorter ones.

Use Paragraph Breaks.
Paragraph  breaks are used to divide the text into readable units.

Use Short, Simple Words

Use words the reader will easily understand, Long words are rarely necessary.

Avoid Jargon
Jargon is pompous, trite and abstract language. ask: Would I say it his way if I were taking instead of Writing??

Avoid Trite Words and Phrases

Some expressions are hackneyed, worn out, clich-ridden, overused and out of date. Some of these words and expressions include.

Use Active Words
Use action word, fast-paced words that carry your message along at a brisk pace.

Avoid Redundancies

Redundancies are repetitions using two words when one is correct.

Use a Natural Style
Business letter can be warm, natural and brief, long letters, written in stilted, formal style are not the most effective letter.

Use the YOU Approach
The you approach is the old standby that everyone equated with a good message.

Use Personal Pronouns

When we speak we use i we and you, These pronouns are part of our daily conversation.

Use correct Punctuation
Punctuation makes a difference in what the message actually says consider.

Proofread Carefully
A well written message may be ruined because it was not read carefully for errors that orrured when the message was prepared